Sponsored awards are often used as a source of funding for capital equipment purchases. In Fy12 alone, sponsored funds were used to purchase $7.3 million of the university’s $12.7 million investment in capital equipment. OMB Circular A-110 (Sections C.33 – C.34) provides guidance as to how universities must manage their equipment purchased using sponsored funds. As stewards of the university’s equipment inventory, we share a responsibility to follow this guidance in order to ensure that we remain in compliance.
The functions of asset management are handled at both a central administration and school/department level. The responsibilities of the central Asset Management Office (located within the Cost Studies Group in OGCA) include: tagging and tracking moveable equipment purchased by or donated to Emory, maintaining capital equipment records, verifying capital equipment purchases in Emory Express, randomly spot checking capital equipment located on Emory campuses, and providing equipment listings to departments upon request.
The asset management responsibilities of the schools/departments include: overseeing all capital equipment purchases, conducting a physical inventory of equipment every two years (with assistance from the Asset Management Office), and completing the equipment status change/disposal form on a timely basis. If you are in a school/department and you intend to exchange, trade-in, dispose, transfer, sell, or surplus a piece of equipment, please use the following link to report status changes to the Asset Management Office: http://www.ogca.emory.edu/OGCA_documents/CapEquip_Change.pdf.
If you have any questions, please contact Renee Corsello at (404) 727-2287, or via e-mail at rcorsel@emory.edu.