The procedure for submitting late RSTs has been revised to allow for more efficient processing. The Emory Cost Transfer Policy states “three calendar months from the end of the month in which the original charge occurred is considered to be the maximum reasonable time period to process a cost transfer.”  Previously, we required a 90 day justification form to be submitted with the cost transfer. Now, we allow the justification to be included under the comment section of the online RST form.  Per the Cost Transfer Policy, late cost transfers must be approved by the Associate Vice President of Research Administration.  You will be required to answer the following questions to explain your justification:

1)      What were the unique and extenuating circumstances that justify this exception?

2)      What will be done moving forward to prevent a reoccurrence of similar issues?

3)      If a late NOA was the cause, why was a PAN not requested?

Lack of sufficient justification in the RST comment section will result in your RST being rejected. Please note that this justification will serve as an auditable source document.  You can access this link for more information on RST’s: http://www.ogca.emory.edu/cost-studies/labor/.   Please contact James Goff at 7-3419 or Rubena Bedi at 7-2166 if you have any questions.