From the Office for Clinical Research

As you know, each study team is responsible for entering all study enrollees into ERMS on the same day the patient signs the initial informed consent document.  This is done for 2 reasons:

1. Patient Safety: Entering subjects in ERMS triggers OCR staff to register subjects in PowerTrials, which triggers the clinical trial banner in PowerChart. This provides basic information under the clinical trials tab such as the inform consent document that can be viewable at the study and patient level in PowerChart.
2. Research Billing Compliance: Entering subjects in ERMS facilitates billing form submission to ensure appropriate charges are routed to the study grant. 

WHAT IS CHANGING?

After September 23, 2011, in order for you to save a subject record in ERMS, you must enter these newly  required fields:

• first name
• city
• state
• zip code

WHY IS THIS BEING DONE?

Patient safety is paramount and this information is needed to avoid making an error in identification of a study enrollee.  In order for OCR to ensure that study information is attached to the correct patient and that needed information is available to all potential providers, it has been determined that additional fields must be completed in ERMS.

WHAT DOES THE CHANGE MEAN TO YOU?

When you enroll a study participant in ERMS, you will find that first name, city, state and zip code will be newly required fields.

Thank you for your understanding and help.  Please send any questions to OCR@emory.edu.

If you are Clinical Research Coordinator, Department Administrator, Clinical Research Nurses, Study Coordinator, or Principal Investigator, we encourage you to sign up for a course/event below.

October 7, 2011 and October 14, 2011 (2 day class)

Basic Life Support for Emory University Research Staff

October 12, 2011

October 27, 2011

Emory Research Management System (ERMS)

October 28, 2011

http://www.ocr.emory.edu/index.cfm