Emory Research Administration News

Category: Announcements

  • Financial Management Using Compass: Grants and Sponsored Programs

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    Demetrice S. Bryant
    in

    Version II of the manual, dated May 17, 2010 has posted to the OSP/OGCA websites. Notable updates in this version include A chart illustrating fund codes Cost Share Program Income Grant Suspense Clearing Several GM Queries including: A Proposal and Award Query that list PI effort A Voucher query that gives information on subcontracts issued…

  • Enhancing Peer Review Advance Notice: New NIH Policy on Post-Submission Application Materials

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    Demetrice S. Bryant
    in ,

    the following is excerpted from NIH Notice: NOT-OD-10-091 released May 21, 2010 NIH soon will change its Amended NIH policy on submission of late grants application materials prior to initial peer review (NOH-OD-10-070), and will rescind the NIH best practice guidelines for accepting additional grant application materials (revised 3/19/2010); these changes will become effective for…

  • Suspense: Clearing Grant "Suspense" Transactions

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    Demetrice S. Bryant
    in

    Grant Date-Out-of-Bounds The grant date out of bounds process is used when a transaction attempts to hit  a project or grant which has ended. These transactions are generally generated in external systems like Sci-Quest that then flow into compass and do not hit against departmental SmartKeys. Instead they attempt to hit against the same chartfield…

  • Hiring on H1B Visas

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    Demetrice S. Bryant
    in

    For a number of reasons, the turnaround time for H1B visa applications has increased. Formerly taking approximately 6 months to obtain, it is now taking on average 8 months prior to the person’s anticipated start date to have all necessary paperwork submitted and approved. A requirement of the Labor Condition Application (LCA) requires that a…

  • Annual Certification Module: eCOI

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    Demetrice S. Bryant
    in ,

    The Annual Certification module of the eCOI program (www.ecoi.emory.edu) is open and available for all faculty members in the School of Medicine (SOM), Emory College of Arts and Sciences (ECAS), Nell Hodgson Woodruff School of Nursing (NHWSN), and Rollins School of Public health (RSPH). Through this webform, faculty may report their external activities, review and…

  • Revised eNOA

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    Demetrice S. Bryant
    in

    The September 2009 edition of this newsletter provided guidance on reading and understanding the eNOA. recently, based upon user feedback, the eNOA has been revised. Noticeable changes include: The Total Award Amount that was once in the upper right corner has been removed. Showing the total award amount was causing confusion and incorrectly led some…

  • Effort Form Project Descriptions

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    Demetrice S. Bryant
    in

    A number of people have indicated that the project line descriptions in the Effort Reporting System are confusing. Upon investigation it was found that there were some projects that had a description of “TBDGRAN 5220A220EMUN” or something similar. Having this random SmartKey description on the main page of the effort form has caused confusion for…

  • Extension to Cost Transfer

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    Demetrice S. Bryant
    in

    As typically occurs with an implementation similar to Compass, the impacted faculty and staff have been required to learn new systems and processes. At times during the period following the implementation of Compass on 9/1/2009, the data and/or systems required review, evaluate, and process grant activity have not been consistently available. With consideration to these…

  • New Contract Templates

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    Demetrice S. Bryant
    in

    The Office of Sponsored Programs (OSP) recently created several new contract templates. The purpose of the templates is threefold. first, the use of the templates should reduce the time it normally takes to negotiate sponsored research and other related agreements. Second, the use of the templates will ensure consistency with respect to Emory’s negotiation positions…

  • Compass: Grants Update

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    Demetrice S. Bryant
    in ,

    PAN: Pre Award Number During the PAN process for a new award a SmartKey is assigned to a project so that spending can begin, but an award is not fully generated. Once a full award is generated, if any value in the chartfield string that makes up the originally assigned SmartKey changes, a new SmartKey…