Travel, Expense, Charge Card Changes

Representatives from Emory’s Business Practice Improvement team presented forthcoming coming adjustments to travel, expense, and charge card policies at the November 20 meeting of the Faculty Council. On February 14, 2013, applications for new VISA corporate cards, as well as changes aimed to make these processes easier and more efficient, will roll out. Bill Dracos, chief business practice improvement officer, said, “We heard several things from faculty and staff: trust us, value our time, don’t chase us for every little receipt, and give us a card accepted everywhere.” Among the key changes: corporate card receipts for less than $75 charges no longer required; automated currency conversion on the cards; a simplified travel meal reimbursement and per diem policy; reimbursed GPS on rental cars; and direct-bill airfare to go to the corporate card instead of smartkeys. “Right now we only have a 20 percent adoption rate of the corporate cards for charges,” Dracos added. “If that moved to nearly 100 percent, it would save about $1.6 to $1.8 million in people’s time at the university.” More information about the coming adjustments is available at


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