Time Management

Have you ever joked about needing more hours in the day? Although I’d love to find a way to sneak in an extra hour or two, the hard truth is that we only have 24 hours to allocate across all of the demands on our time – both personal and professional. The article below has some good tips to consider for professional time management, although I’d add that it’s also important to think about how you allocate time to both your professional and personal selves. After all, none of us only exist in our work spaces!

After you read these tips, and review my thoughts below – I’d like you to consider taking on a 30 day planning challenge: adopt one or more of these strategies and stick to them (!!) for the next 30 days. At the end of that time, evaluate the effect that it had on your productivity and determine how you will approach the next 30 days. Let us know in the comments – which tips are you planning to adopt and how do you plan to institute them?

Each Sunday, I try to sit down and plan out the “must dos” to accomplish at work the following week. I plan around the meetings that are on my calendar, and block off time to complete these tasks. This is different than simply creating a to-do list. When I don’t dedicate time for specific tasks, I notice that my weeks aren’t as productive, and I have tasks that remain unfinished.

As part of my Sunday planning, I also keep track of the ~10,374 activities that our family might have in a given week. With 3 growing boys, you can safely assume that grocery shopping tops the list of family priorities! To avoid the weekend rush, we plan around my teaching schedule (I’m looking at you, EPI 740!), and shop on a weeknight when I can get home a little early. This semester, Mondays are for grocery shopping – this means that I know not to count on having extra time on Monday evenings to catch up on work. I am protective of my time both at work and at home – I try not to let one bleed into the other, but certainly there are times when I have to make exceptions.

Last – but certainly not least – I plan time to take care of myself. After much trial and error, I realized that there is much truth in the expression “you can’t pour from an empty cup.” Whether it is exercise, reading, cooking, being in nature, or spending time with friends – find things that are truly rejuvenating for you and engage in those routinely. Personally, I love to sew – you can see a sampling of some recent projects here!

We are in the business of prevention, and yet we often work ourselves into the ground without realizing that we could have intervened and had a different outcome (hello, counterfactual!). The time that you spend caring for yourself is a worthwhile investment, and will likely amount to less time than you would need to recover after overworking yourself.

8 crucial time management tips adapted from “Jump Start Productivity,” Healthcare Executive, September/October 2010

1. Learn how to say no. If you say yes to every meeting, e-mail request or project, you’ll quickly find yourself overcommitted – and overwhelmed. Take on what is essential, but try to avoid doing things outside your core job responsibilities. Say no diplomatically by offering reasonable alternatives to your participation. 
2. Schedule your time effectively. Your calendar can be used for more than just meetings. If you find it difficult to get uninterrupted work time, then block off time on your schedule for the most important projects. Treat that time as you would a meeting; don’t allow interruptions, and focus solely on that project. 
3. Knock out time wasters. Your phone, e-mail and social media can be fantastic tools – or vicious time wasters. When you really need to focus, it can help to turn those tools off for a little while. In addition, take advantage of “Do Not Disturb” and silence your notifications.
4. End Procrastination. Try to determine why you are procrastinating on a particular project. If the project seems too big, then break it into smaller tasks and work on each of those individually. If it’s a project you don’t want to do, then try working on it for just 15 minutes at a time. It’s easier to get started than to let it hang over your head.
5. Set realistic deadlines. When you are setting deadlines for a project completion, give yourself some flexibility by building in additional time. A good rule is to say that your project will be done in 1.5-2 times as long as you think it will actually take to complete. Then if you finish it when you originally though, you’ll actually be early. And if you run into delays, you’ll still be on time. 
6. Bring back the to-do list. The to-do list still has a place in the office. It can help you prioritize your tasks quickly. And checking each task off gives you a sense of accomplishment. Try using a task management app on your phone or calendar, or printing your tasks our on a brightly colored piece of paper. 
7. Remember to take breaks. Breaks are a great stress reliever, and they can actually make you more productive. Rather than spending the entire day overloaded with work, take the time for a quick stroll or snack between projects. And remember to schedule a vacation day from time to time as well. You’ll come back to the office refreshed and recharged. 
8. Delegate when you can. Good delegating is more than just dumping a project on someone else’s desk. Try to delegate tasks to staff who might enjoy or learn from the project. Make sure you are clear baou the project’s goals and requirements. And plan a way to thank staff members for their assistance when the project is complete. 

Interviewing: Stories and Relatability are the Key

Job interviews are stressful, no matter how perfect the job or how ready you are to sell yourself. There are some classic ways to prepare to ease the stress: research the organization and the person/people you know you will be interviewing with, prepare your elevator speech about “why you”, and be on time (which actually means being early).

This article in Entrepreneur focuses on a few additional keys to a successful interview:  tell stories, relate, and be yourself. I think these go hand in hand when done well and are integral to setting yourself apart in an interview.  If you can tell a story about yourself that is authentic and highlights why you are a great choice for the position, you are revealing who you are in a memorable and relatable way.

Starting a class each semester is much the same as a job interview.  You have a few minutes to catch the students’ attention and convince them that this class will do more than fulfill a requirement. I recently read a tweet on #academictwitter asking how much teachers reveal about themselves in a classroom.  For those of you who have taken a class with me, you know I am quick to share stories about life. I was surprised how the majority of faculty responded to this twitter question with some very big boundaries.  “I share my degree and how long I have taught.”  That’s all?  That’s your resume and students probably already know that.  When I share relevant parts of my life, I am hoping to form a connection that I strongly believe enhances our time together learning about lifetables and study designs.

I contend students want to know us and want to be known by us. The same goes for interviews. And just like the first day of class, you don’t have long to make that connection.  The author of this piece said people fail his interviews right away if they recite their resumes.  My favorite interviews are when I put down my pen and paper and listen because you have captured my attention. 

It is hard to get past the nerves in an interview, but if you tell your story, you will be remembered while giving your interviewer the best insight at knowing if this is the job for you.

First Impressions

from Dr. Timothy Lash: 

Everyone feels more or less comfortable talking one-to-one or in small groups, sometimes depending on how well you already know the group. Early in my career, I tended to keep to myself, or to talk with only one or two people already familiar to me. Even today, that’s my comfort zone.

Also early in my career, I had a chance to see two ends of the spectrum. The woman who owned the small company where I worked was always at ease; she could talk with anyone and win them over. A senior colleague in the same company had a much harder time; he came across as aloof and distant. Once I got to know him, I learned that he was warm and funny and knew a lot about a lot, even outside of our work area. All the same, I could see that in most professional settings, where people did not know one another well, she was having much more influence than him.

I realized that I would never be like her, but that I could take advantage of my strengths to be more like her. I prepared. I practiced having conversation starter questions (not weather, sports, or “how are you”), I learned what I could about the people I would meet in advance, and I made an effort to get better.

This article has some of the same themes. The founder of Ritz Carlton says that people make a decision about you in the first nine seconds after they meet you. They may eventually change their mind, but it’s hard to overcome a poor first impression.

You can influence that first impression by being prepared. Smile, say hello, and ask one or two slightly different questions, which you have prepared in advance so they will come easily to you. Most importantly, practice. Put yourself in situations that stretch your comfort zone now, early in your career or as a student, and hone a skill that will be useful throughout your career.

#EpiTwitter: Professional engagement in the 21st century

from Dr. Cecile Janssens:

If your dream job comes available, you want the recruiters to consider you. For that, they need to know you. Networking is key for career opportunities. In the past, there only was the old boys network, these days there are alternatives. LinkedIn is a good place to post your profile and connect, but you might also want to consider Twitter.

There are many reasons why you, as a student, might benefit from Twitter, and many websites that tell how to get started. Let me share why I use Twitter.

My interest in Twitter didn’t happen overnight. I signed up as part of a public scholarship program but was a ‘listener’ for several years. I followed colleagues in epidemiology, public health, and genetics. I retweeted what I found worth sharing and only responded to tweets that were comfortably within my expertise.

It was worth it though. There are many epidemiologists and statisticians on Twitter. They share their knowledge and thoughts, post what keeps them busy, what catches their attention, what worries them, and what they find important, value, and like. Twitter is also a place where many new studies and developments are discussed. Needless to say, I learned a lot.

Over time, I connected with many people who have similar interests but who I would never have met in person because we attend different conferences. Physicians, statisticians, policy experts, patient advocates, and journalists. Slowly but steadily, I expanded my network across disciplines. Twitter is now my favorite ‘annual’ conference, every day.  

My engagement on Twitter took a turn in 2018, when I was asked to comment on a new paper in my field. I posted a thread of tweets that led to a lot of discussion and to a steady increase in followers that still goes on today. The thread caught the interest of an editor, which is how it got published as a commentary. My co-author and I know each other from Twitter, we’ve never met in person.

Writing that commentary was also the first time that I asked experts on Twitter to check whether we had correctly described a new and complex statistical method. I have since solicited peer review several times for entire manuscripts and paragraphs.

My most ‘viral’ contribution is another thread of tweets in which I explain—would you believe—the area under the receiver operating characteristic curve, a statistical metric that many people use but few really understand. That ‘tweetorial’ is now also a manuscript under revision.

If you use Twitter wisely by following people you find worth following and by posting more sense than nonsense (use other social media for the fun stuff), then you too can learn, ask, share, and entertain, all while expanding your network. Give it a try.  

New to Twitter? Here’s how to get started:

• #Epitwitter: The epidemiology community on Twitter is centered around the hashtag #epitwitter. You can search twitter for all tweets with the #epitwitter hashtag to get an insight into what is trending now. You can (and should) also follow @epi_twit – an account that retweets popular #epitwitter tweets. Other great hashtags include: #statstwitter, #medtwitter, #phdchat, #AcademicTwitter, #rstats, #EpiJournalClub, #EpiWritingChallenge

• Follow influencers in the field:
  • Several notable influencers are faculty right here in the Emory Epidemiology Department: @TimothyLash, @cecilejanssens, @LCLindquist, @alonso_epi, @Jlguest, @EpiPenny, @mkramer_atl, @SamuelJenness, @ATChambs, @ShakiraSuglia, @pssinatl, @B_Lopman, @DrDaynaAJohnson, @KancherlaVijaya, @jebjones_epi, @kmvnarayan14, @audreyjane4, @TravisEpi, @CareyDrews, @AcebaldAnne, @RachelPatzerPhD, @zbinney_NFLinj, @rabednarczyk
  • Make sure to check out influencers throughout the greater  Epidemiology/Statistics/PublicHealth twitter community: @sandrogalea, @_MiguelHernan, @f2harrell, @yudapearl, @CarlosdelRio7, @ProfMattFox, @EpiEllie, @malco_barrett, @MaartenvSmeden, @jaimiegradus, @ebbrickley, @kjhealy, @LaurenAnneWise, @BaileyDeBarmore, @MariaGlymour, @ken_rothman, @BillMiller_Epi

• Follow institutions and journals:
  • @EmoryEPI is the Epidemiology Department’s twitter account – a must follow for all the Epi events, updates, and conversations going on at Rollins.
  • Some influential journals in the field include @epipubs (also see:
    @societyforepi), @EpidemiologyLWW, and @AmJEpi

How do YOU use twitter? Who are your favorite epidemiology/public health influencers? Tell us in the comments!

PROspective: New career blog in the Confounder

Starting this Fall, The Confounder is launching a brand new epidemiology career-focused section called PROspective: 

In epidemiology, prospective study designs are about understanding the path from exposure to outcome in the real world. PROspective, our new section of the Confounder, exposes epidemiologists-in-training to soft skills, career hacks, and pretty much everything else that you won’t find in the classroom. We’ll be inviting the PROs themselves – current epidemiologists in the workforce – to share their perspectives and advice on navigating the nuances and challenges inherent in epidemiology work and at public health organizations. PROspective is about sharing the tools and practices that will boost your career to the next level.

In the coming weeks, keep an eye out for our new section and let us know what you think! 

Thanks for your continued support!

The Confounder Team

Are you interested in contributing to PROspective? Fill out the form below!