In an effort to streamline the budget development process and improve turn-around times, OCR will pilot the development of limited budgets for all non-negotiable budgets.  OCR will continue to create a PRA for all studies if there are EHC billables.  However, OCR will create the ERMS budget only for those visits with EHC billables that have CPT codes to be charged to the grant account.   If there are no CPT codes in the pass through or per patient budget which are assessed to the grant account, OCR will not create a budget in ERMS.  OCR will continue to set up the study and placement groups in ERMS.   It will be the responsibility of each department to attach the internal and/or sponsor’s budget and complete the budget fields in EPEX for these non-negotiable budgets.

The studies that typically have non-negotiable budgets are:

• Federal studies where the PI has already been awarded the funds, previously approved by OSP and SOM, and sent to OCR JIT (e.g. R01, R23, umbrella grants)
• Federal subcontracts where they pay a flat amount per patient that is non-negotiable (e.g. Moffitt, MD Anderson)
• Cooperative groups (most are federally-funded) that pay a flat amount per patient that is non-negotiable (e.g. ECOG, RTOG, ABTC, COG)
• Foundations that have already gone through the competitive award process or are non-negotiable (most are sent to OCR JIT and resemble federal awards)
• PI and department initiated studies with internal funding