COI News- 2018 Annual Certification Forms

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The Emory eCOI system is available for Emory faculty and physicians to complete their 2018 Annual Certification forms. All regular full-time and part-time faculty members who are involved in research are required to complete and submit an Annual Certification form through the eCOI system. The completion of the form is a requirement of federal regulations and Emory policies. Faculty members and Emory Healthcare physicians at Emory must complete their forms by August 31, 2019. Faculty members and physicians hired after August 31, 2019 must complete the Annual Certification by December 31, 2019.

Activities of Investigators that require disclosure include:

  • remuneration greater than $5,000 from any US company or foundation, any foreign government; foreign academic or research institute
  • any ownership interest in any privately held company (e.g., in a US or foreign company);
  • equity (i.e., stock holdings) greater than $5,000 in any publicly traded company;
  • management/fiduciary roles in any non-Emory entities;
  • any IP Licensing fees and/or royalties greater than $5,000; and
  • any sponsored travel paid by a foreign academic or research institution, foreign government, or any company or foundation that is greater than $5,000.

Disclosures should be made annually, as well as within 30 days of acquiring a new financial interest.

Investigators who are faculty with nine-month contracts or are part-time faculty must report remuneration if it meets the above criteria thresholds and is received during the previous year regardless of whether on campus.

New This Year For Annual Certifications: Due to increased scrutiny regarding international affiliations and collaborations, we are asking all federally funded investigators to report as an External Activity, any appointments at non-US academic or research institutions, as required by Faculty Handbook, Section 13.3.A., Policy Regarding Teaching, Research, and Other Service Outside the Faculty Member’s School at Emory or Other Institutions. Faculty must report whether they are receiving research or other funding through external organizations in addition to any stipends, salary, living expenses, travel or honoraria.

EPA Forms
Investigators submitting grants to the US Environmental Protection Agency must submit additional forms required by the funding agency. The forms can be found here.

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